TAX TIME IS ALL THE TIME®  is a registered trademark of Sidney M. Schuchman, CPA © 2019

Businesses

New Employee Information

As you are probably aware, when you hire employees you enter another realm of tax reporting and record keeping. Nowhere are accurate records more important than when it comes to your employee payroll records; not only for the benefit of your employees but also for your own benefit.

FORM W-4 EMPLOYEE’S WITHHOLDING ALLOWANCE CERTIFICATE

You must give all new employees this form. Each employee must fill out the form and return it to you. The W-4 shows their filing status and how many withholding allowances they claim. You keep the original W-4 and send a copy to your payroll provider and/or CPA.

FORM I - 9 EMPLOYMENT ELIGIBILITY VERIFICATION
FORM I - 9 INSTRUCTIONS
FORM I - 9

This form is required by the Immigration and Naturalization Service.

An instruction sheet for FORM I-9 from the U.S. Department of Justice has been included with the form. The completed form is to be retained by you in your files along with copies of the required identification. Form I-9 must be kept for three years after the date of hire or one year after the date employment ends.

FLORIDA NEW HIRE REPORTING FORM

State and Federal law requires employers to provide information on newly hired or rehired employees within 20 days of their date of hire. The form must be sent to the State of Florida. The address is on the form. Keep a copy of this form for your file.

For more information, you can contact the Florida New Hire Reporting Center online at:
www.fl-newhire.com.

HOURS

Keep a complete record of how many hours each employee works for you on a weekly basis during the year and terms of compensation.

If you have any questions or if we can be of further assistance, please contact this office.